Accounting

Explains how to use the accounting features.

Overview

A simple accounting management feature.
You can record income and expenses and create financial statements in CSV format.
Expense entries can be managed through registration and approval.

The accounting feature top screen. Nothing has been registered yet.
Shows available actions on this screen.
Receive : Receive performance records.
Config : Register fiscal years, add income/expense categories, and set budget amounts.
Summary : Aggregate income and expenses and output financial statements.
Input : Register income and expense records.

Register a fiscal year.
On the top screen, press the submenu button and select Config.
Select Create New Fiscal Year.
Enter the New fiscal year title and press the Register button.
- The title will also be used as the title for the financial statement.
Press Edit Revenue Section to add or remove income category groups. Income categories group account items related to income.
Press for each income category to add or remove account items.
- After adding account items, enter budget amounts for each.
Press Edit Expenditure Section to add or remove expense category groups. Expense categories group account items related to expenses.
After entering categories and account items for income and expenses, press the Update button to save your entries.

Register fiscal year entries.
On the top screen, press the submenu button and select Input.
On the displayed screen, select Accounting section and Accounting item.
Enter Title, Date, Amount, and Details, then press Register.
You can set links
- You can link files or folders from Storage.
- Attach photos of receipts as proof.

Files attached via link settings must be saved in Storage in advance.

Approve entries for the fiscal year.
From the accounting top screen, a list of registered entries is displayed. Tap the registered entry to view it.
Review the registration details and press the Approve button to record the approver's username.

Approval can also be performed by the registrant.

Aggregate registered fiscal year information and entry data.
Aggregate actual results by income/expense categories and account items and calculate variances from budget amounts.
On the top screen, press the submenu button and select Summary.
Press the Export financial report button to output the aggregation results in CSV format.

All entries must be approved to enter the aggregation screen.

User Management

Explains how to use the user management features.

Inquiry

A feature for inquiries and responses between administrators and users.